Notice of Annual General Meeting – Wellington Regional Folk Foundation Inc

Date:    Sunday, 28 March 2021
Time:    2pm
Where: Upstairs at The Sprig & Fern, Tinakori Road, Thorndon

AGENDA

  1. Present
  2. Apologies
  3. Minutes of the 2020 AGM
  4. Matters Arising (not covered elsewhere in the agenda)
  5. President’s report
  6. 2020 Performance Report including Annual Financial Statements
  7. Election of the committee:
    a. President
    b. Treasurer
    c. Secretary
    d. Committee members (up to 7)
  8. Appointment of the Reviewer
  9. Setting of the subscription
  10. General business

Please note that if you wish to nominate someone for a committee role who is NOT able to be present at the meeting, you will need to bring with you written confirmation (an email will do) of their willingness to stand.

Wellington Regional Folk Foundation AGM

The AGM will be held on 28 March at 2pm, at Sprig and Fern (upstairs room), 342 Tinakori Road, Thorndon, Wellington.

The Wellington Regional Folk Foundation Inc organises each year’s Wellington Folk Festival (Wellyfest). The AGM is your opportunity to learn how the festival went last year from the festival’s Annual Reports and accounts. If you’re keen to be involved and contribute to the running of Wellyfest there will be opportunities for new members to join the committee.

The committee currently has the maximum allowed 10 members but two of last year’s committee have indicated they will not stand again. We are looking for a secretary (minutes, official record keeping and meeting management) and would be happy if someone would consider joining us to assist with practical organisation – especially the volunteer and/or contracted teams that look after: the festival gate – registrations, cash takings, security; and site hygiene.

Nominations for committee members are welcome. Nominees need to agree to accept nomination so if the nominee cannot attend the AGM we will need their agreement to be nominated in writing and in advance. 

Please send nominations (or enquiries or expressions of interest) to info@wellingtonfolkfestival.org.nz.

To vote at the meeting you need to have paid the annual membership subs ($1). Subs can be paid on the day at the start of the meeting.

Guest Applications Still Open

Guest applications for the 2021 Festival close on 7 February!

If you have a great offering for our festival next October we’d love to hear from you. Variety is the spice of festival life and want to hear from you even if you think you sit outside the traditional expectations of “folk music” – whatever they are!

To do that we are looking for great talent to perform, host workshops and lead our kids’ and dance programmes. If you’d like to be in the programme in any of these capacities (or know people who might), here is a link to our online application form: https://form.jotform.com/203071709496863

Feel free to forward this email and link to your friends or anyone you’d like to see on our guest list. Applications are encouraged in any of these areas:

  • Concerts or other performance
  • Dance in a variety of traditional and modern styles
  • Workshops on dance, musicianship, performance, specific instruments, cultural and historic influences and evolution of folk music and dance
  • Learning (and fun) activities for kids

The application form has specific guidance on how to put together your application. It’s important to complete the form in full so we have a consistent basis for comparing potential guests and preparing a rough programme. The application form is not for village green (stallholders and traders) or catering. We’ll arrange those separately.

Because the world is still affected severely by Covid-19 we are working on the basis that we are highly unlikely to be able to consider applicants from outside New Zealand (and possibly Australia). We will keep you informed by email, Facebook and our web site of any developments that affect our planning.

We look forward to reviewing all the applications. Subject to pandemic constraints, we expect to be in contact with shortlisted guests by the end of April.

Cheers

Gerard
for the Wellington Folk Festival Committee

2021 applications are open!

After a blast at the 2020 festival, your committee is up for the challenge of repeating the successes next year.  To do that we need great talent to perform, host workshops and lead our dance programme. If you’d like to be in the programme in any of these capacities (or know people who might), here is a link to our online application form.

https://form.jotform.com/203071709496863

Applications close on Sunday 7 February.

Feel free to forward this link to your friends or anyone you’d like to see on our guest list.

Help us make next year’s festival even better!

This year’s festival was fabulous and we’d like to make next year’s even better. If you you haven’t filled out our feedback form already, please spare a few moments to share your views.

Here is a link to the feedback form: https://form.jotform.com/203107674204043

Even if you didn’t come to the festival, we’d like to know why.

Thanks again from all your committee….. now starting the prep for 2021.

Thank you all!

A huge ‘THANK YOU” to everyone involved in this year’s festival; performers, audience, vendors, volunteer crew. You are all champions and made the 2020 festival the best ever!

Thanks also to the various organisations that supported the festival this year.

We have just a few items of lost property that still haven’t found their way home too. To view these items go to our facebook event page here https://www.facebook.com/events/918376648655324/?active_tab=discussion or you can email info@wellingtonfolkfestival.org.nz with any queries.

Day tickets still available online + Volunteer opportunities too

Day tickets ARE still available till 16 October
Apologies if you found day tickets unavailable… we’ve fixed a glitch in the ticketing system so whole day tickets for both Saturday (including the Ceilidh and and evening invitation concert)  and Sunday (including the final evening showcase concert) are available at the special $75 price. Prices at the gate will be higher as noted on the web site…

Check the online programme – choose your day and enjoy a great deal on entertainment and activities from mid morning to the wee hours.

Day and weekend tickets remain available online till Friday 16 October from:
https://wellingtonfolkfest.simpletix.com/Event/57568/WellingtonFolkFestival2020

New Volunteer opportuntities:
This year, our regular Scout supporters can’t help out so at late notice we’re rostering a volunteer crew to attend the registration caravan. Work will include greeting people, checking tickets, issuing registration packs to prepaid folk and processing gate sales. The job will involve operating our till and EFTPOS machine but training will be given.

We also need one more qualified first aider and up to three members of the hygiene crew

If you’re interested, please email info@wellingtonfolkfestival.org.nz. Please – no phone calls, texts or FB messages. Free registration (or a refund if already paid) if you’ll commit to work over 8 hours during the weekend.

Early bird ticket prices end tomorrow (Sunday).

From Monday you’ll pay full price for tickets so, if you can, get them now!

We’ve posted the current draft of the programme on the web site – check it out or download a pdf copy. If you can’t do the whole weekend, remember this year, we have whole day and night tickets available for each of Saturday or Sunday.

Check the programme, choose your day, and still get a great deal on entertainment and activities from mid morning to the wee hours. Sunday evening has the final showcase concert, then sessions till the players fall asleep, while Saturday night you can choose between the high energy ceilidh dance or the Balladeer Specials invitation concert followed by the late traditional singing session.

Early bird prices are available till midnight Sunday 4 October click here to purchase tickets.

All the info on festival guests and the draft programme (subject to change) are here on the website.


We will do all we can to deliver the usual high energy and friendly festival – but we won’t risk anyone’s safety and will of course follow all government guidance. Remember if the worst happens and we have to cancel due to another Covid-19 resurgence, we will refund all tickets in full.

2020 Festival Programme

With  Alan Downes’ CD release in place now, we are pleased to announce that the provisional programme is available online. (Please note that the committee reserves the right to make changes to this programme as necessary.)

Click here to go to the 2020 programme page or select 2020 Programme in the menu bar above.  You’ll be able to view, download and/or print from there.

We are all looking forward to a fabulous festival – see you there!